NSW Regional Conferencing Fact Sheet

Regional Conferencing Development Grants Pilot Program

A key element of the NSW Regional Conferencing Strategy and Action Plan is a new Regional Conferencing Development Grants Pilot Program.

WHAT IS THE REGIONAL CONFERENCING DEVELOPMENT GRANTS PILOT PROGRAM?

The Regional Conferencing Development Grants Pilot Program is intended to assist stakeholders to create new business events to be staged in regional

NSW and/or attract existing business events to regional NSW locations.

The two elements of the program are:

  1. The creation of New Events – To encourage towns and regions to create their own new conference and business events (not dissimilar to the Waste Management Conference initiative in Coffs Harbour which has become a major annual event); and
  2. The attraction of existing Business Events – To assist rural and regional NSW to secure conferences and business events (funds must be spent locally eg on venue hire, F&B, AV support, event marketing to boost delegate numbers, local transport, entertainment, pre/post touring program development, accompanying persons programs etc).

Seed funding (from a pool of $500,000) will be provided between 4 August 2017 and 30 June 2018 (up to a maximum of $100,000) to be matched dollar-for-dollar by local communities, councils, entrepreneurs, associations, professional conference organisers etc. Small-scale infrastructure projects may be permitted but only in the context of creating a new event or attracting an existing event. The program will be managed by Destination NSW and payments made against the achievement of major milestones, to be mutually agreed.

WHO CAN APPLY FOR FUNDING?

The Regional Conferencing Development Grants Pilot Program is open to local government, local tourism organisations, convention organisers, chambers of commerce, business events industry operators, industry associations and businesses based and/or operating in Regional NSW

(excluding those in the Newcastle or Wollongong Local Government Areas).

WHO WILL ADMINISTER THE PROGRAM?

Destination NSW will administer the program and work with the Department of Industry on the assessment of grant applications.

WHAT ARE THE ASSESSMENT CRITERIA?

The criteria for assessment for New Events will include:

  1. Number of anticipated delegates, their regions of origin, expected number of bed nights, (and if relevant, anticipated accompanying persons). As an example, the minimum number of bed nights for investment by Destination NSW would be anticipated to be in the order of 100 bed nights.
  2. Evidence of local support. e.g. Chamber of Commerce, local Councils, civic leaders, local member of Parliament &c.
  3. Sufficient quality infrastructure. i.e. accommodation, meeting venues &c
  4. The link of the conference topic/theme to the local community and/or relevance and evidence of research to show that topic area is either unique and/or how it can leverage an existing similar event.
  5. Use of local produce, entertainment, venues, attractions and transport and pre and post local conference touring elements.
  6. Local resources to deliver the conference and any jobs (Full time or part time) that might be created.
  7. Future sustainability of the conference beyond one year (if possible)

.The criteria for assessment for existing Business Events will include:

  1. Number of anticipated delegates, their regions of origin, expected number of bed nights, (and if relevant, anticipated accompanying persons). As an example, the minimum number of bed nights for investment by Destination NSW would be anticipated to be in the order of 100 bed nights.
  2. Evidence of local support. e.g. Chamber of Commerce, local Councils, civic leaders, local member of Parliament &c.
  3. Sufficient quality infrastructure, i.e. accommodation, meeting venues &c.
  4. Use of local produce, entertainment, venues, attractions and transport and pre and post local conference touring elements.
  5. Local resources to deliver the conference and any jobs (full time or part time) that might be created

WHEN CAN STAKEHOLDERS APPLY?

The Regional Conferencing Development Grants Pilot Program will open on 4 August 2017 and close on 30 June 2018.

Applications will be accepted at any time between these dates and assessed on a first-come-first-served basis until Pilot Program funding is fully expended. The conference event will need to be staged within 18 months of an application being approved.

WHAT IS INELIGIBLE FOR FUNDING?

  1. International Staff Travel
  2. Infrastructure items not directly related to a new or existing conference
  3. Towns and cities cannot apply for funding for more than two events during the Pilot period.

HOW TO APPLY?

Visit meetinsw.com.au or email conferencing@dnsw.com.au for more information.

NSW Regional Conferencing_Fact Sheet_GRANTS